How to Digitize Weighbridge Tickets in 12 Seconds

The Problem: Manual Transcription Is Slow and Error-Prone

A typical logistics operator processes 30 to 50 weighbridge tickets every day. Each ticket takes 3 to 5 minutes to transcribe manually into a spreadsheet or ERP system. That adds up to 2.5 to 4 hours of pure data entry — every single day.

Worse, manual entry introduces 3 to 8 transcription errors per session. These errors cascade: wrong weights, wrong references, wrong dates. By month-end, reconciliation becomes a headache.

The Solution: One Photo, All Data

ScanGrounded eliminates manual transcription entirely. Here is how it works:

1. Take a photo of one or more weighbridge tickets with your phone
2. Upload it to ScanGrounded (drag & drop, camera, or file picker)
3. AI detects each document in the image — even stacked, overlapping, or tilted
4. Fields are extracted automatically: weight, reference, company, date, vehicle plate
5. Download an Excel file ready to import into your ERP (SAP, Sage, Holded, Xero)

The entire process takes less than 15 seconds per photo.

What Gets Extracted?

ScanGrounded identifies and categorizes fields automatically:

Category	Example Fields
Company	Name, Tax ID, Address
References	Ticket number, Order ID, Delivery note
Dates	Entry date, Exit date, Timestamp
Weights	Gross, Tare, Net weight
Vehicle	License plate, Driver name
Product	Material description, Quality grade

Each field includes a confidence score so you can quickly verify uncertain values.

Privacy: Your Documents Never Leave Your Device

Unlike cloud OCR services, ScanGrounded processes everything locally on your device. Your ticket images are never uploaded to external servers. The AI runs through a secure proxy that handles authentication — but the proxy never sees or stores your document content.

This makes ScanGrounded compliant with:

• GDPR (EU General Data Protection Regulation)
• LOPD-GDD (Spanish Data Protection Law)
• RD 1619/2012 (Spanish Invoicing Regulation)

Excel Output: Ready for Your ERP

The exported Excel file follows a standardized format with:

• One row per document
• Standardized column headers (bilingual ES/EN)
• Clean, validated data
• Compatible with Excel, Google Sheets, SAP, Sage, Holded, Xero, and any CSV-importable system

Getting Started

1. Go to app.scangrounded.com
2. No sign-up required — try it immediately as a guest (10 free extractions)
3. Create a free account for 50 extractions per month
4. Upgrade to Pro (€9.90/month) for unlimited extractions

No credit card required. No installation. Works in any browser.

---

Have questions? Contact us at scangrounded@scangrounded.com.